Privacy Policy

Contact Information

Types of Personal Information We Collect
At PuliKidz, we collect and process the following personal information:

  • Contact details (such as email addresses and phone numbers)
  • Photos of children participating in our activities
  • Information provided through online registration forms, which are stored securely on encrypted, password-protected devices
  • Additional details you voluntarily provide, including interest registration forms

As part of the registration process for your child, we gather essential information about your child and yourself, including:

  • Relevant medical information
  • Parental responsibility details
  • Ethnicity, gender, and religion
  • Any agencies involved with your child

How We Obtain Your Information and Its Use
Most personal information we process is provided directly by you for reasons such as:

  • Inquiries regarding enrollment in our out-of-school or holiday clubs
  • Completing interest registration forms
  • Information provided by your child’s caregiver
  • Data from external agencies, if applicable

Usage of Information
We use the information collected to:

  • Provide optimal care tailored to your child’s needs, including medical and dietary considerations
  • Handle emergency situations effectively

In the event that a child requires medical assistance, we may need to share relevant information with medical professionals. Staff members will also complete forms to record essential information for emergencies. Whenever possible, we seek parental consent before sharing information. However, under the GDPR and Data Protection Act 2018, we may share information without consent if there is a lawful basis or risk to safety. A record of such disclosures will be maintained.

Your Consent
You may withdraw your consent at any time by contacting us at info@pulikids.com.
We do not share personal information with third parties except in cases where a child’s safety is at risk, in which case we may notify relevant authorities.

Data Protection Compliance
Under the General Data Protection Regulation (GDPR), our lawful basis for processing personal information includes:

  • A legal obligation to collect and manage data regarding children and staff for their safety and well-being.

Data Storage and Retention
Your personal information is securely stored on encrypted and password-protected devices.

  • Data collected via our website or Facebook page will be retained for a period of one to three years and subsequently deleted.
  • Records for children will be kept as long as they are in our care and will be destroyed seven years after they leave Year 6.
  • Safeguarding records may be retained for six years or longer, depending on the specifics of each case, with annual reviews conducted.

Your Rights Under Data Protection Law
You have the following rights:

  1. Right of Access: Request copies of your personal information.
  2. Right to Rectification: Ask us to correct inaccurate information.
  3. Right to Erasure: Request deletion of your personal information under certain circumstances.
  4. Right to Restrict Processing: Ask us to limit the use of your personal information.
  5. Right to Object: Object to the processing of your personal information.
  6. Right to Data Portability: Request that we transfer your personal information to another organization or to you in certain situations.

You are not required to pay a fee to exercise your rights. If you submit a request, we have one month to respond. Please contact us at info@pulikids.com to make a request.

How to File a Complaint
If you have concerns about how we handle your personal information, you can direct your complaints to:

You may also file a complaint with the Information Commissioner’s Office (ICO) if you are dissatisfied with our response.

ICO Contact Information

  • Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
  • Helpline: 0303 123 1113
  • Website: ICO

Guidance
This policy has been informed by best practices and guidelines for safeguarding children and data protection.